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Payroll made powerful

Payroll compliance

Support better payroll compliance and avoid costly errors with Datapay.

Navigate payroll compliance with confidence

It is crucial for your organisation to manage payroll compliance successfully to protect it from errors, enhance your reputation, and foster trust among your employees.

Datapay provides a powerful hassle-free payroll solution that adapts to the ever-changing compliance landscape. Supported by our local expert team, Datapay gives you confidence in your compliance, from accurate calculations to assisting with timely filings and tax payments.

 

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Navigate payroll complexity
Safeguard your enterprise payroll data and optimise your payroll processes.

 

Our payroll service experience

  • 1 out of 6

    employees in New Zealand has their pay processed by Datacom
  • 60 years

    of delivering payroll solutions across Australia and New Zealand
  • 1300+

    organisations currently using Datapay to manage payroll

Why choose Datapay to support your payroll compliance?

Security certifications

Is your organisation’s payroll at risk of being non-compliant with the Holidays Act?

At Datapay we understand that compliance with the Holidays Act requires an ongoing commitment to keeping up with changes to legislation and interpretation, while also monitoring for change in your workforce.

Find out what payroll risks your organisation may face with our payroll compliance risk questionnaire, including what key areas to look out for.

How does Datapay support your payroll compliance?

Built specifically for medium to large enterprises in New Zealand, Datapay’s powerful platform and expert support help you stay on top of your organisation’s payroll compliance.

We keep up with legislative requirements

Datapay evolves alongside changes in payroll legislation, such as the Holidays Act, PAYE tax changes and Kiwisaver rules, to support your payroll compliance.

Timely, error-free payroll processing

Datapay’s automated features help you pay your employees on time, every time, avoiding financial stress and building ongoing trust.

Accurate record-keeping

Datapay enables employment information storage and allows date effective changes to agreements to help meet payroll compliance requirements. Datapay’s cloud-based solution gives you a real-time record of your payroll information that you can access anywhere at any time.

Protecting employee information and payroll data

Datapay is ISO 27001:2022 certified to keep your employee data secure and protect it from breaches. We undertake regular penetration testing and have disaster management protocols in place so your organisation can stay compliant with data protection regulations. 

Leverage the power of Datapay's payroll software

Datapay is designed to meet the complex payroll demands of medium to large enterprises, integrating with your existing systems to drive productivity and accuracy while providing ongoing support from our team of experts.

  • Cloud-native: Built on Datacom Cloud infrastructure, our multi-tenanted SaaS platform is secure and scalable.
  • Security: ISO 27001:2022 and ISAE 3402 (SOC2) certified, with annual penetration testing and disaster recovery protocols.
  • Proven track record: 60 years of delivering payroll solutions across Australia and New Zealand.
Book a payroll demo
Connect with our team to see Datapay in action.

Frequently asked questions

How do I ensure my payroll operations maintain accuracy and compliance with changing legislation? 

Maintaining a compliant payroll operation rests on three key components: 

  1. A payroll solution capable of compliant calculations; 
  2. Correct configuration of your payroll solution; 
  3. Regular monitoring and adjustment of your payroll solution to meet changing legislative requirements and changes in working arrangements. 

Updates in your Datapay payroll system are released every four weeks to help maintain compliance with tax legislation and calculations for entitlements and deductions. Regularly reviewing payroll reports and seeking external audits can also help ensure accuracy. 

Employers should also consider investing in their payroll practitioners’ education, subscribing to updates from authorities such as Employment New Zealand, MBIE and IRD, and participating in professional associations such as NZPPA to keep up with the intricacies of changes to legislation. 

As an example, read more about the compliance challenges posed by the Holidays Act. 

What features are included in Datapay to support compliance with tax and payroll legislation? 

Datapay has regular releases that will automatically include legislative updates to help maintain compliant PAYE and Kiwisaver calculations, as well as annual leave, bereavement leave, sick leave and any other leave entitlements. 

Changes to tax thresholds and rates, which typically occur at the beginning of each tax year cycle, are automatically applied with no additional user intervention.  Detailed release notes accompany any updates that require a change in configuration.  

What is the Holidays Act in New Zealand? 

The Holidays Act 2003 is the legislation that governs employees’ minimum leave entitlements, payment rules and related matters in New Zealand. The Act outlines the rights and responsibilities of both employers and employees concerning public holidays, annual leave, sick leave, bereavement leave, and other forms of leave. 

Application of some of the rules in the Act has proved troublesome for some employers leading to issues of non-compliance and costly remediation exercises dating back up to six years from when the issue is discovered. While reform of the legislation is currently being investigated, ensuring and maintaining compliance with the existing Act is essential.  

At Datapay, we have a deep appreciation of the complexities involved in staying compliant with the Holidays Act in New Zealand.  Datapay is capable of providing compliant Holidays Act calculations and is continually updated as changes to legislation occur, providing a robust platform to meet the challenges of this complex piece of legislation.

How does Datapay cater for the impact of changing working patterns on an employee’s leave balances according to the Holidays Act? 

An important concept in the Holidays Act is that leave entitlements are valued at the time the leave is taken, not at the time the leave is earned.   

Datapay is capable of managing leave entitlements in units of weeks for annual leave and days for other legislative leave types in line with legislative requirements. This eliminates the need to readjust entitlement balances when working patterns change while retaining the flexibility of employees requesting leave in smaller increments.    

For example, consider Bob, who is contracted to work 20 hours each week. After 12 months, Bob is entitled to four weeks of annual leave. If his leave was held in hours, then his entitlement would be 80 hours.   

If in his second year of employment, Bob changes to a 40-hour week, Bob’s entitlement to annual leave is still four weeks so it is important that if his leave is held in hours, that it is converted to 160 hours to reflect his new working week. No such conversion is necessary in Datapay because the underlying balance is held in weeks.  

Can Datapay support calculation rates above the minimum entitlements in the Holidays Act? 

The Holidays Act requires employers to make a judgement on which leave rate calculations to use depending on the employee’s work situation.  This is sometimes not clearly defined and presents a risk to employers in selecting the wrong rate to pay.  To mitigate the chance of non-compliance, Datapay has the ability to support payment rate methods that pay the higher of two different leave rates to eliminate the risk of underpayment. 

What are the record-keeping requirements for payroll in New Zealand and how does Datapay help with these? 

Employers must keep accurate records of employees' wages, time worked, and leave taken for at least seven years. This includes wage, payment and tax records, timesheets, holiday and leave records, and employment agreements. As a secure cloud-based solution, Datapay gives you an up-to-date single source of truth for your payroll data that you can access anywhere at any time, reducing the risk of losing data stored on local servers. Additionally, Datapay monitors security carefully and updates measures regularly to counter threats to data integrity. 

What are the penalties for non-compliance with payroll regulations in New Zealand?

Penalties for non-compliance can include fines, back payments of unpaid wages or entitlements, and legal action. The specific penalties depend on the severity of the non-compliance and the regulatory body involved. 

Explore Datapay payroll services

  • Integrate your payroll seamlessly

    Empower your people, processes, and payroll to work in harmony with extensive API capabilities and strategic partnerships. See integrations
  • Maintain data security

    Stay compliant with data protection regulations and protect your employee and payroll data from breaches. Protect your payroll data
  • Outsource your payroll management

    Our payroll experts oversee your payroll complexities to support compliance and pay your employees on time, every time. Explore Managed Payroll
  • Give your employees direct access to their payroll

    Make payroll management accessible, easier and faster for your payroll team and employees via a self-service portal. Explore Direct Access
  • Simple payroll reporting

    Clear and concise reporting providing your organisation with actionable insights. Payroll reporting
  • Easily manage your payroll from anywhere

    Give your employees instant access to their pay and personal information anytime, anywhere – exclusively available with Datapay. Explore MyPay
  • Hands-on payroll onboarding

    Modernise your payroll with expert support from our local payroll team at every step of your onboarding journey.